# How to record a business expense

- **URL:** https://trymorgan.ai/help/adding-expenses
- **Category:** Tracking Income & Expenses

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## How to record a business expense

Tracking expenses in Morgan AI keeps your profit picture accurate and makes tax time much less painful.

## Recording an expense manually

1. Open Morgan AI and tap **+ > Expense**
2. Enter the amount
3. Select a category (see below for the full list)
4. Add a vendor name (e.g. "Home Depot" or "Shell")
5. Add a note if needed
6. Set the date
7. Tap **Save**

That's it. The expense appears in your Expenses tab and is factored into your profit calculations.

## Expense categories

Morgan AI includes these built-in expense categories:
- **Materials & supplies**: anything you buy for a job
- **Fuel & transportation**: gas, parking, tolls, transit
- **Meals & entertainment**: client meals and business-related dining
- **Equipment**: tools, phones, computers, machinery
- **Software & subscriptions**: apps, software licenses, services
- **Marketing**: ads, printing, website costs
- **Professional fees**: accountant, lawyer, subcontractors
- **Insurance**: business, vehicle, liability
- **Other**: anything that doesn't fit neatly elsewhere

## Scanning a receipt

Instead of typing, snap a photo of your receipt:
1. Tap **+ > Scan receipt**
2. Take a photo of the receipt
3. Morgan AI reads the vendor name and amount automatically
4. Review and confirm, then tap **Save**

See the [Scan receipt](/help/snap-receipt) article for more details.

## Editing or deleting an expense

To make changes:
1. Go to the **Expenses** tab
2. Tap the expense
3. Tap **Edit** or **Delete**

## Viewing your expenses over time

Go to **Reports > Expenses** to see your spending by category, month, or year. This is especially useful for spotting where your costs are highest.