How to record a business expense

How to record a business expense

Tracking expenses in Morgan AI keeps your profit picture accurate and makes tax time much less painful.

Recording an expense manually

1. 1Open Morgan AI and tap + > Expense
2. 2Enter the amount
3. 3Select a category (see below for the full list)
4. 4Add a vendor name (e.g. "Home Depot" or "Shell")
5. 5Add a note if needed
6. 6Set the date
7. 7Tap Save

That's it. The expense appears in your Expenses tab and is factored into your profit calculations.

Expense categories

Morgan AI includes these built-in expense categories:

• Materials & supplies: anything you buy for a job
• Fuel & transportation: gas, parking, tolls, transit
• Meals & entertainment: client meals and business-related dining
• Equipment: tools, phones, computers, machinery
• Software & subscriptions: apps, software licenses, services
• Marketing: ads, printing, website costs
• Professional fees: accountant, lawyer, subcontractors
• Insurance: business, vehicle, liability
• Other: anything that doesn't fit neatly elsewhere

Scanning a receipt

Instead of typing, snap a photo of your receipt:

1. 1Tap + > Scan receipt
2. 2Take a photo of the receipt
3. 3Morgan AI reads the vendor name and amount automatically
4. 4Review and confirm, then tap Save

See the Scan receipt article for more details.

Editing or deleting an expense

To make changes:

1. 1Go to the Expenses tab
2. 2Tap the expense
3. 3Tap Edit or Delete

Viewing your expenses over time

Go to Reports > Expenses to see your spending by category, month, or year. This is especially useful for spotting where your costs are highest.